Value Plus
Procurement Management System
Procurement Management System to Streamline the Purchasing Cycle from Request to Payment
Manage your organization’s procurement operations through an integrated system that organizes internal purchase requests, supplier quotations, quotation comparisons, purchase orders, receiving, supplier invoices, and payments within one connected workflow.
Value Plus helps improve procurement control, secure better supplier offers, reduce the risk of material shortages, and provide management with clearer visibility into purchase requests, suppliers, and financial obligations.
Integrated Procurement Management for Your Entire Purchasing Cycle
The purchasing process does not begin when a purchase order is issued. It starts by identifying an internal need, followed by approvals, quotation requests, supplier evaluation, purchasing, receiving, invoicing, and payment.
Value Plus connects these stages into one structured procurement cycle, helping organizations improve purchasing control, reduce manual processes, and increase transparency when dealing with suppliers.
What can you manage through the system?
Internal purchase requests.
Purchase request approvals.
Supplier quotation requests.
Price and quality comparisons.
Supplier selection.
Official purchase orders.
Supply and shipment tracking.
Supplier invoices.
Linking invoices to purchase transactions.
Payment scheduling.
End-to-end procurement cycle tracking.
Procurement Approval Management
Organizations need to maintain control over purchasing decisions before committing to suppliers, particularly as the number of departments, requests, and purchasing values increases.
Value Plus helps organize the approval workflow for purchase requests, ensuring that each request goes through the required administrative stages before a purchase order is issued.
This helps:
- Improve procurement control.
- Reduce unnecessary purchase requests.
- Clarify responsibilities between departments.
- Improve approval workflow visibility.
- Strengthen control over purchasing decisions.
Purchase Request Management
Value Plus helps different departments across the organization organize their material and product requirements through structured purchase requests that can be tracked within the system.
With the system, you can:
- Create internal purchase requests.
- Specify required items or materials.
- Define required quantities.
- Identify the requesting department.
- Track purchase request status.
- Define the required approvals before purchasing.
Supplier Quotation Comparison
Purchasing decisions are not always based on price alone. Value Plus enables organizations to compare supplier quotations based on price and quality before selecting the most suitable offer.
This helps you:
- Compare prices between suppliers.
- Evaluate the quality offered.
- Clearly identify differences between quotations.
- Support purchasing decisions with organized data.
- Increase transparency in supplier selection.
- Improve the opportunity to achieve better value for money.
Supplier Quotation Requests
Once a purchasing requirement is approved, Value Plus helps procurement teams request quotations from multiple suppliers instead of relying on a single offer.
Procurement teams can:
- Send quotation requests to multiple suppliers.
- Record submitted quotations.
- Maintain quotation details.
- Compare available options.
- Select the most suitable offer before issuing a purchase order.
Purchase Order Management
Once the supplier and quotation have been approved, Value Plus helps create an official purchase order and document the transaction within the system.
You can:
- Create purchase orders.
- Select the supplier.
- Specify items and quantities.
- Record purchase-related information.
- Track purchase order status.
- Connect the purchase order with previous stages of the procurement cycle.
Supplier Invoice Management
Value Plus helps record supplier invoices and connect them with procurement transactions, giving management clearer visibility into financial obligations resulting from purchases.
With the system, you can:
- Record supplier invoices.
- Link invoices to purchase transactions.
- Maintain invoice information.
- Track amounts due for payment.
- Organize financial information related to procurement.
Shipment & Receiving Management
The procurement process does not end when a purchase order is sent to the supplier. Organizations also need to monitor the delivery and receipt of the requested products or materials.
Value Plus helps you:
- Monitor supplier deliveries.
- Track shipments and receiving.
- Identify received purchase orders.
- Track orders that are still in progress.
- Link receiving transactions to purchase orders.
- Improve visibility into suppliers and open purchase orders.
Benefits of the Value Plus Procurement Management System
- Get Better Supplier Offers Comparing quotations from multiple suppliers helps evaluate available options and select the most suitable offer based on price, quality, and overall value.
- Reduce the Risk of Material Shortages Organizing purchase requests, procurement activities, and receiving helps improve material availability and reduce the risk of delays or shortages.
- Increase Supplier Transparency Documenting quotations, purchase orders, invoices, and related transactions in one system provides a clearer record of supplier relationships.
- Improve Procurement Control Purchase requests and approval workflows help organizations control purchasing decisions before committing to suppliers
- Reduce Manual Processes Connecting all procurement stages within one workflow reduces reliance on spreadsheets, emails, and disconnected processes.
- Improve Financial Obligation Tracking Connecting supplier invoices with payment scheduling provides clearer visibility into amounts owed and upcoming supplier payments.
Why Choose Value Plus for Procurement Management?
- Manage internal purchase requests.
- Organize purchase request approvals.
- Request quotations from multiple suppliers.
- Compare supplier prices and quality.
- Create official purchase orders.
- Track shipments and receiving.
- Record supplier invoices.
- Link invoices to procurement transactions.
- Schedule supplier payments.
- Track the procurement cycle from start to finish.
- Improve transparency in supplier management.
- Support purchasing decisions with organized data.
Frequently Asked Questions:
A procurement management system is a software module that organizes the purchasing cycle, starting with internal purchase requests and approvals, followed by supplier quotation comparisons and purchase orders, through receiving, invoicing, and payment.
Yes. Value Plus supports internal purchase requests and helps organize purchasing requirements submitted by different departments.
Yes. You can define the required approvals before a purchase request moves forward according to your organization’s procurement procedures.
Yes. Value Plus allows you to request quotations from multiple suppliers and compare prices and quality before selecting the most suitable offer.
Yes. Value Plus supports the creation of official purchase orders after the request has been approved and the supplier has been selected.
Yes. The system helps track shipments and receiving and connect receiving transactions with their related purchase orders.
Yes. You can record supplier invoices and link them to their related procurement transactions.
Yes. The Procurement Management module supports scheduling payments associated with supplier invoices and monitoring outstanding supplier obligations.
Manage Your Procurement from the First Request to the Final Payment
Connect purchase requests, approvals, supplier quotations, purchase orders, receiving, invoices, and payments within one integrated workflow that helps improve procurement control and achieve better value from your purchasing operations.
Contact the Speed Pro team to discuss your organization’s requirements and get a personalized demonstration of the Value Plus Procurement Management System.
